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Every job opening in Equip has its own candidate pipeline, built from stages you choose and order. You set up the pipeline in step 3 of the job creation wizard, labelled Candidate Pipeline, and you can edit it later from the same tab in the job’s Settings.
There are 11 stage types. Applied always comes first, Offered and the terminal stages (Hired, Rejected, Withdrawn) are managed by Equip, and the rest are yours to add, rename, and reorder by dragging.

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The 11 Stage Types

Terminal stages (Hired, Rejected, Withdrawn) mark the end of a candidate’s journey and cannot be deleted. Candidates in terminal stages are excluded from the dashboard’s default Relevant filter, so your working view stays focused on active candidates.
When you add a One-Way AI Interview or Conversational AI Interview stage, Equip automatically creates the underlying interview for you. You can then review and adjust its content.

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Per-Stage Configuration

Each stage carries two names. The internal name (up to 200 characters) is what your team sees in dashboards, so make it specific, for example “Tech Round 2 with Hiring Manager”. The candidate-facing stage name (up to 20 characters) is the short label candidates may see, so keep it simple. Beyond naming, what you can attach to a stage depends on its type: An assignee is the team member responsible for candidates in that stage. Attached email templates pre-fill the invitation or rejection dialog when you move a candidate, but nothing is ever sent automatically; a recruiter always confirms each email.
Attach a scorecard to interview-style stages so every reviewer rates candidates on the same criteria. See Scorecards for how templates work.

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Status vs Stage

Alongside its pipeline stage, every application also carries a candidate status. The two are independent, and mixing them up is a common source of confusion. For example, a candidate can sit in the Assessment stage with a status of Shortlisted, or in Phone Screening with a status of Maybe while you decide. Use stages to drive the process and statuses to record your read on each candidate.

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Archiving Stages

You can delete a stage from the pipeline builder, but Equip protects your data. A stage is either Active or Archived, and deletion behaves accordingly.
If you delete a stage that still holds candidates, Equip archives it instead of deleting it. You will see the message “Stage has candidates and was archived instead of deleted”.
Archived stages keep their candidates and history intact. When you need one back, restore it and Equip confirms with “Stage has been restored successfully”.
Terminal stages (Hired, Rejected, Withdrawn) cannot be deleted. Every pipeline keeps them so candidate journeys always have a clear end point.
  • Candidates and CVs - Work the pipeline day to day in Table and Kanban views
  • Changing Stages - What happens when you move candidates between stages
  • Scorecards - Build rating templates for screening and interview stages
  • Email Templates - Set up the invitation and rejection emails stages use