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A Live Interview stage is a video, phone, or in-person round that you hold outside Equip. Equip books the slot, briefs the candidate and the interview panel by email, and collects each panellist’s feedback afterwards.

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Schedule an Interview

1

Move the candidate into the stage

Move one candidate into a Live Interview stage, and the schedule dialog opens. For a candidate already in the stage, click Schedule in the candidate’s details.
2

Set the slot, mode, and panel

Pick the date and time, then choose Video, Phone, or In-person and say where the interview happens: a meeting link, a phone number, or an address, typed or picked from a saved location. A panel is required.
3

Choose the emails and schedule

Choose who gets an email, then click Schedule. You can set a Reply-To team member and use Schedule send to delay the emails.
Schedule live interview dialog with the date, time, 45 minute duration, Los Angeles timezone, Video mode selected, a Google Meet link and the Analytics Panel with its members

The schedule dialog with the slot, mode, meeting link and interview panel

Equip does not create the meeting for you; paste a link from your own video tool. Both emails include Add to calendar links for Google Calendar and Outlook.
Candidates move into a Live Interview stage one at a time, so each gets their own slot. To move someone now and book later, click Move without scheduling; they wait under To schedule on the Live Interviews page.

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Set Up the Stage

Each Live Interview stage carries defaults that pre-fill the schedule dialog, and you can change them per interview. Set them on the stage card in the job’s Settings, under the Candidate Pipeline tab.
Hiring Manager Call stage card on the Full Stack Developer pipeline showing Mode Phone, Minutes 30, Suggested Qs on with 2 questions, Panel Engineering Panel, Scorecard Senior Engineer Panel and Invitation Email Live Interview Invitation

A Live Interview stage with its default mode, length, panel, scorecard and suggested questions

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The Emails That Go Out

Scheduling can send two emails. Edit both in Email Templates.
Emails section of the schedule dialog with To the candidate and To the panel ticked, their email templates, the Reply-To and Schedule send options, and the Schedule and send 2 emails button

The candidate invite and panel brief, each with its own checkbox, and the Schedule button

A candidate with an unverified email is still scheduled, and the panel is still briefed, but the candidate receives no invite. Share their verification link first.

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Reschedule or Cancel

You can change a booked interview from the Live Interviews page or from the candidate’s details. Both actions can notify the candidate and the panel, and the reason you enter is included in the email.
Moving or rejecting a candidate does not cancel their interview. Equip warns you that it stays scheduled; cancel it from the candidate’s details if it is no longer needed.

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The Live Interviews Page

Live Interviews, under ATS in the sidebar, lists interviews across all your job openings.
Live Interviews page with the All, Upcoming, Awaiting feedback, Completed, Cancelled and To schedule pills, the filter bar, and ten interviews showing Scheduled, Awaiting feedback and Completed rows with Join, Score and Result actions

The Live Interviews page, with view pills, filters and every interview across your openings