Skip to main content
A Live Interview stage is a video, phone, or in-person round that you hold outside Equip. Equip books the slot, briefs the candidate and the interview panel by email, and collects each panellist’s feedback afterwards.

​
Schedule an Interview

1

Move the candidate into the stage

Move one candidate into a Live Interview stage, and the schedule dialog opens. For a candidate already in the stage, click Schedule on the To schedule view or in the candidate’s details.
2

Set the slot

Pick the Date, Time, Duration (min), and Timezone. The start time must be in the future, and the duration can be 5 to 480 minutes.
3

Choose the mode

Select Video, Phone, or In-person, then fill in where the interview happens.
4

Pick an interview panel

Choose the panel who will interview and score the candidate. A panel is required.
5

Choose the emails and schedule

Tick To the candidate and To the panel as needed, then click Schedule. You can set a Reply-To team member and use Schedule send to delay the emails.
Each mode asks for different details:
Equip does not create the meeting for you; paste a link from your own video tool. Both emails include Add to calendar links for Google Calendar and Outlook.
Candidates move into a Live Interview stage one at a time, so each gets their own slot. To move someone now and book later, click Move without scheduling; they wait under To schedule.

​
Set Up the Stage

Each Live Interview stage carries defaults that pre-fill the schedule dialog. Set them on the stage card in the job’s Settings, under the Candidate Pipeline tab. All of these can be changed per interview when you schedule, without affecting the stage defaults.

​
The Emails That Go Out

Scheduling can send two emails, each controlled by its own checkbox: Both templates support interview variables such as the date and time, duration, mode, and meeting link. See Email Templates.
A candidate with an unverified email is still scheduled, and the panel is still briefed, but the candidate receives no invite. Share their verification link first.

​
Reschedule or Cancel

You can change a booked interview from the Live Interviews page or from the candidate’s details. Both actions have a checkbox to notify the candidate and the panel, and the reason you enter is included in the email.
Moving or rejecting a candidate does not cancel their interview. Equip warns you that it stays scheduled; cancel it from the candidate’s details if it is no longer needed.

​
The Live Interviews Page

Live Interviews, under ATS in the sidebar, lists interviews across all your job openings. Use the view pills to switch between All, Upcoming, Awaiting feedback, Completed, Cancelled, and To schedule. You can filter the table by job opening, scheduled time, interview type, panel, panel member, and panel score. Each row has Join, Score, or Result actions, depending on where the interview stands.