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An agency sees a job only after you add it to that job. Each job can have its own fee, its own notes for the agency, and can be paused or removed at any time.

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Add an Agency to a Job

You need at least one agency set up first. See Work with Recruitment Agencies.
1

Open the job's Sourcing settings

From the Job Openings dashboard, open the job’s Settings and go to the Sourcing tab.
2

Choose the agency and its terms

Click Add agency and pick one. Leave the fee as the Agency’s default, or set a different fee or guarantee for this job only.
3

Add notes for the agency

Use Notes for the agency for what a strong candidate looks like, who not to send, or how interviews run. Click Add agency to finish.
Every login of the agency gets an email with a link to the job in its portal. The agency sees the job’s public post and your notes. It never sees other applicants or your pipeline.

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Pause or Remove an Agency

Each agency row on the Sourcing tab shows its fee, its counts and its status. A row marked This job only has terms that differ from the agency’s default. To remove an agency, open the ⋯ menu on its row and choose Remove from this job. Candidates it already submitted stay in your pipeline.
An agency also cannot submit while the job is not accepting applications, for example when its job post is no longer published.

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Candidates from Agencies

Agency candidates land in the Applied stage with the source Recruitment Agency. Move them through the pipeline like any other applicant. On the candidate profile, Equip shows:
  • which agency and which of its recruiters sent the candidate
  • the fee terms agreed at the moment of submission
  • the date until which the agency holds the candidate on this job
If your team is out of credits, agencies cannot upload CVs. Reading each CV uses your team’s credits, the same as Bulk CV Import, and the agency is told to contact the job’s owner.