Add teammates within your plan’s seat limit, remove members who leave, and transfer the Team Admin role.
A team on Equip is the set of people from the same organization who share one workspace. Everyone on the team sees the same job openings, candidates, results, and credit balance.Your plan sets a seat limit: Standard includes 2 seats, Premium 5, and Elite is unlimited. Each team member you add counts against this limit.
Any team member can invite new teammates from the Team page.
1
Open the Team page
In your recruiter dashboard, go to Account > Team in the left sidebar.
The Team link in the Account section
2
Click Invite members
In the Members section, click the Invite members button.
The Invite members button
3
Enter email addresses one by one
Type an email ID and press Enter to add it to the list, then repeat for each additional teammate. Each invitee receives an email with a link to join your team.
The Invite members dialog
Invitations are restricted to your team’s email domain, and Equip allows one team per domain. If a colleague tries to sign up separately with the same domain, Equip tells them a team already exists and who the admin is, so they can request an invite instead.
Adding a member counts against your plan’s seat limit. Check Seats Remaining on the Billing page before inviting new teammates, or upgrade your plan for more room.
Invitations that have not been accepted yet appear in the Pending Invites section of the Team page. If you invited the wrong address or the person no longer needs access, click Remove invite and confirm in the Remove Pending Invite dialog to cancel it.
New members do not need to set a password. Equip login is passwordless: members sign in with a 6-digit code sent to their email, valid for 10 minutes.
Colleagues with your team’s email domain don’t always need an invite. They can go to the login page, sign in with their work email, and Equip adds them straight to your existing team.
Turn this off from Account > Team, in the Organization section, by setting Allow Auto-join to No. Colleagues will then be asked to request an invite from the Team Admin instead of joining on their own.
Only the Team Admin can remove a member. Regular members do not see this option.
1
Find the member
On the Team page, locate the member in the Members list.
2
Open the actions menu
Click the three dots next to their name and choose Remove.
3
Confirm
Confirm in the Remove Team Member dialog. You will see a success message once they are removed.
The Remove option in the member actions menu
The Team Admin cannot be removed from the team. To remove the person who is currently the admin, transfer the admin role to someone else first, then have the new admin remove them.
For example, say you want to remove Alice from the team:
Alice is the admin and Bob is a regular member: Alice makes Bob the admin. Bob then logs in and removes Alice.
Alice is the only member (and therefore the admin): Alice invites Bob to the team. Once Bob joins, Alice makes Bob the admin, and Bob removes Alice.
Every team has exactly one Team Admin. The person who creates the team becomes the admin by default, and a Team Admin badge appears next to their name in the Members list.All members see the same data and can do the same day-to-day work. The admin role only adds a few responsibilities:
Action
Member
Team Admin
Create job openings, assessments, and AI interviews
Click the three dots next to the member who should become the admin and select Make Admin.
3
Confirm the change
Equip shows an Admin Changed! confirmation. The badge moves to the new admin, and you become a regular member.
The Make Admin option in the member actions menu
The Team page also supports an optional reporting structure. A member can be assigned a manager, shown as “Manager: name” in the list, which Equip’s analytics use to group activity.
