> ## Documentation Index
> Fetch the complete documentation index at: https://help.equip.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Submit Candidates as a Recruitment Agency

> For agency recruiters: sign in to the Equip agency portal, submit candidates by CV or spreadsheet, and follow their progress.

This article is for recruiters at an agency that a company on Equip works with. The **agency portal** shows the jobs that company gave your agency, and is where you submit candidates and follow how they are doing.

## Submit Candidates

**1. Sign in to the agency portal**

Open the link in your invitation email, or go to the [agency portal](https://equip.co/portal/agency/). Sign in with the email address you were invited with; Equip sends you a one-time code.

**2. Pick the company and the job**

If you recruit for more than one company on Equip, choose the company first. Then click **Submit candidates** on a job.

**3. Upload CVs or a spreadsheet**

Under **Submit candidates**, choose **PDF CVs** or **Spreadsheet (CSV)**, then upload your file or files.

| Method | Limit | Required |
| - | - | - |
| **PDF CVs** | Up to 100 files at a time, 10 MB each | A PDF per candidate; Equip reads each CV |
| **Spreadsheet (CSV)** | Up to 100 candidates per file | First name and email; use **Download template** for the other columns |

A spreadsheet is checked before anything is imported. Rows with errors are listed and left out; fix them in the file and upload it again.

> [!NOTE]
>
> Anyone already in the job's pipeline is skipped, and the portal never says who brought them. The company's terms decide how long your submission holds a candidate.

## Follow Your Candidates

Each job page lists **Your candidates**, with who on your team submitted each one. Progress shows as a simple stage, not the company's internal pipeline.

| Progress | Meaning |
| - | - |
| **Submitted** | Received, not yet reviewed |
| **In review** | In screening, an assessment or an AI interview |
| **Interviewing** | In live interviews |
| **Offered** | Has an offer |
| **Hired** | Hired |
| **Not progressed** | Rejected or withdrew |

The job page also shows the job's public details, any **Notes from** the company, and the fee agreed for that job.

## When You Can't Submit

The **Submit candidates** section says why when a job is closed to you.

| Message | What it means |
| - | - |
| Submissions paused | The company paused submissions for this job; you can still see your candidates |
| No longer assigned | The job was removed from your agency's list; your past candidates stay visible |
| Not accepting applications | The job itself is closed |
| Can't accept CV uploads right now | The company's account cannot process CVs; contact the person named in the message |

> [!WARNING]
>
> If the company archives your agency, you can no longer sign in to its portal. Contact the company directly.

## Related Resources

* [Work with Recruitment Agencies](https://help.equip.co/recruitment-agencies.md) - How companies set up agencies and fee terms
* [Give a Job to a Recruitment Agency](https://help.equip.co/assign-job-to-agency.md) - How a job reaches your agency's list
* [Contact Support](https://help.equip.co/contact-support.md) - Get help with the portal


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